SWARS Semi-Annual Meeting 2026

Venue: Loews Arlington Hotel and Convention Center

September 30 - October 1, 2026

SWARS Semi-Annual Meeting 2026
AEX Convention Services

SWARS Semi-Annual Meeting 2026

Loews Arlington Hotel and Convention Center
September 30 - 1, 2026

Welcome to your exhibitor service center. Please review the important dates, show schedule, shipping information, and booth details below to help prepare for a smooth and successful event.

Need Assistance?
Review the event information below, then use the event menu to access products, services, shipping, and support details.
Important Dates
Discount Deadline Wednesday, September 16, 2026
Advance Warehouse Receiving Dates Friday, August 21, 2026 - Friday, September 18, 2026
Show Site Receiving Dates Wednesday, September 30, 2026 - Wednesday, September 30, 2026
Reminders Be sure to order by the discount deadline to ensure the discount pricing. All products ordered after the deadline will be priced at the regular rate.   "Please email your logo to Linda Turner, lturner@swrailshippers.com, as SWARS will be adding it to the HUB APP"
Show Schedule

Exhibitor Move-In

Wednesday, September 30, 2026 12:00PM-5:30PM

Exhibit Hours

Wednesday, September 30, 2026 5:30PM-7:00PM
Thursday, October 1, 2026 7:00AM-6:30PM

Exhibitor Move-Out

Thursday, October 1, 2026 6:30PM-8:30PM
Move-Out Note
All carriers must check in no later than 8:00PM on Thursday, October 1, 2026 or freight will be shipped via LibertyCFS NV Inc.'s terms, Seven business day standard ground service, at exhibitor expense.
Provided Booth Equipment

Booth Information

Each 10'x10' booth includes:

  • 8'H Draped backwall
  • 3'H Draped sidewall
  • (1) 6' Black Skirted Table
  • (2) Side Chairs
  • (1) Wastebasket
  • (1) Exhibitor ID Sign
Show Colors

Carpet Color: Exhibit Hall IS carpeted

Show Colors: Black

Booth Size: 10x10

Shipping Information

Advance Shipments

SWARS 2026 c/o AEX Convention Services
Exhibiting Company Name and Booth Number
4610 S Sam Houston Pkwy W, Suite 520
Houston, TX 77053

Additional Advance Shipment Information

Shipments should arrive between Friday, August 21, 2026 and Friday, September 18, 2026.

Please print the advance shipment labels by clicking on Material Handling & Shipping in the submenu bar.

Advance warehouse receiving hours are Mon. - Fri.: 9:00 AM to 3:00 PM.

Freight received at the Advance Warehouse after the published deadline will be charged an additional 50% per cwt surcharge.

Direct Shipments

Loews Arlington Hotel and Convention Center
SWARS Semi-Annual Meeting 2026 c/o AEX
Exhibiting Company Name and Booth Number
888 Nolan Ryan Expy
Arlington, TX 76011

Additional Direct Shipment Information

Direct shipments will be accepted on Wednesday, September 30, 2026. Between 12:PM-7:00PM

Receiving only during exhibitor move-in hours.

Need Assistance?

Please contact Exhibitor Services for show information, questions, or scheduling.

AEX Services
orders@aexservices.com
609-272-1600
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